Content Creation and Curation

How do organizations maximize their limited resources and take advantage of various online channels to not only put out information they themselves create, but to recycle content – content from their community, and also content from other organizations and resources that are relevant to their work and useful to their community?

Content curation (the act of finding, grouping, organizing and sharing the best and most relevant content on a specific issue online), can be very resource and capacity-friendly if done strategically. The challenge is in the strategy however: which channels should be used for which purpose? What kinds of content works best? What kind of volume? Frequency?

According to a forthcoming report: “Content Creation and Curation in Your Communications Mix” by the Nonprofit Technology Network and Idealware, 78% of nonprofit organizations do not have a curation strategy. Yet time-strapped organizations are still using lots of channels – almost four each on average: websites are the most widely used, followed by broadcast email, then direct mail. Facebook is the next most widely used, followed by Twitter, YouTube, then blogs.

Regardless of whether you are a nonprofit or a for profit company, how can you maximize your time and be strategic about giving your audiences the best of what's out there through the right mix of content creation and curation?

1. Start with your goals.
For each "stream", ask your self:

• Who is the target audience?
• What does that audience care about?
• What's going to encourage them to engage?

Identify the channels you're planning to use, and what audiences are going to be the main focus of each.

2. Aggregate potential content into a single place first.
Pull in good resources so you have them all in one place, and then decide from there how to parse them out to different channels.

• Find an aggregating tool that works best for your team (workflow, ease of use), and your end goal (what kind of content? for what use?)
• Divide things to follow across team members, according to their interest, so that it becomes more manageable and part of everyone’s workflow
• Assign someone to define what's in the queue and where the curated content goes– what makes sense for your Twitter feed, Facebook, eNews, etc.

In addition, repurpose the queue wherever possible; you’ve spent the time gathering resources, be sure to pull the best resources out and use them elsewhere as much as you can.

4. Find the "ideal" mix of created-to-curated-to-promotional content.
Not all social media tools are created equally. Twitter and Facebook, for example, have the most complex mix of use and not one type of content; while for blogs and e-newsletters, original content is typically more dominant. A good informal rule of thumb for content: aim for 1/3rd curated, 1/3rd new content (including curated new resources), and no more than 1/3 promotional.

3. Match each tool to the kind of content strategy you have there.
Don't start with the tool and ask "what can I use it for?" Ask "what do I want to accomplish?" first, then match the right tool and strategy. Some examples:

• On Twitter, re-tweeting is really important, but make sure you're adding to the Twitterverse value rather than just pinging the same info around that everyone's already seen elsewhere
• For blogs, people expect original content, but a really useful blog could have its primary purpose be to round up information from elsewhere and put it in context for readers
• Publish a "Best of the Web" newsletter to round up other good nonprofit tech blog posts and articles from around the web
• Send a daily e-mail with links to the best articles of the day, as well as news from other sources

4. Use fewer channels more strategically.
It doesn't make sense for busy small and medium-sized nonprofits to be experimenting way out at the bleeding edge of tools. Let large nonprofits and the business world figure out what seems to make sense, and what's a good return on the time, and then do that.

Organizations that take the time to be strategic about content on their various online channels are more efficient and ultimately ensure the ongoing relevance of their work.

Idealware has a free Social Media Decision Maker’s guide, that includes a lot of research, demographics, and a workbook that can help you decide what social media channels make sense to use for what.

Natalie Zensius is a marketing communications strategist with experience in both the for-profit and non-profit sectors. Learn more about Natalie.

Mad Libs For Non-Profits: Sample Follow Us On Twitter Copy

Sometimes, when I'm under the gun to write marketing copy, I wish I could pluck exactly what I need from the internet. I'm not suggesting plagiarism, just getting ideas from what other people did well before me. Below this paragraph is some copy I put together for a non-profit looking to introduce their new Twitter account to their members. I used the copy on this page as my starting point to get inspired. If you're under the gun to get something out about Twitter and need some text to get your juices flowing, feel free to use what I wrote as your starting point. Just let me know as I'd love to see the end result.

You’re busy. We understand. If you don’t have time to go to our website regularly and check in to see what’s new, consider creating a Twitter account and follow [insert your organization's name here] at [insert your organization's twitter account here.]

Twitter allows you to exchange information quickly and in real time between [insert your organization's name here] and fellow [insert issue, activity, etc. here] lovers. We tweet about breaking [insert issue, activity, etc. here] news, plus activities and events at  [insert your organization's name here] that will keep you informed about our work.

Twitter facilitates real-time interaction. Do you know you can send and receive tweets by text on your mobile phone? Tweet any message to [insert your organization's twitter account here] and quickly send us things we should be aware of: comments, critique, questions, or simply let us know what you love about [insert issue, activity, etc. here.] We’re interested in you and what you have to say.

We don’t just do ‘corporate’ tweets so you’re just as likely to hear about [insert issue, activity, etc. here] as you are to hear about [insert issue, activity, etc. here.] We also promise that you won’t ever get inundated with tweets; we’d rather tweet about things that we find genuinely interesting enough to share, (even if that means we tweet less often), or that we want you to comment on and pass along.

We’re interested in using Twitter to get to know our members better and we will follow everyone if it looks like they have a real Twitter account.  And you needn’t worry, if you do start to follow us you won’t get a spammy automated direct message that tries to [insert issue, activity, etc. here.] We’ll only direct message you if it’s a relevant message that only you should see.

See for yourself by visiting the [insert your organization's name here] Twitter page. If you’d like to follow us you can also do so from that page.

We hope to see you soon on Twitter!

What Can Your Older Members Do To Support You In Addition To Donating Money?

One of the questions I am often asked by non-profits when we're discussing membership engagement beyond donating money is how to reach out to members (typically older) who they think are not using tools like Facebook and Twitter. Since the Facebook 55+ audience grew a whopping 922.7% in 2009 (source: 2010 istrategylabs report), I answer that it's becoming more and more likely that older members will have a Facebook account. Twitter? Maybe not so much. Why and how non-profits should gather accurate data on their constituents and not rely on anecdotal evidence is a whole separate conversation (and a different blog post).

For the sake of this discussion, let's assume your members don't have a Facebook account. Three-quarters of the United States population is using the internet and, according to this AARP article, a recent survey indicates that senior citizens in the U.S. regularly go online for a variety of reasons, including using email, and reading news. So it's fairly safe to assume they are surfing the web at some point during their day or week. Encourage them to use some of this time to spread the word about your work. It's a way to make change that doesn’t cost any money at all. Here's two ways to do it that are quick, easy and free, yet cumulatively can make a big impact.

1. Comment on newspaper stories
Even if Twitter and Facebook is lost on them, many of your members get their news on the web from online newspapers, websites and blogs. The internet was born as an interactive medium and has facilitated chats, discussion groups and blogs for years. Recently, the largest newspaper sites have enabled readers to comment directly on their stories.

Whenever they read a mission-related article in any of the major local, regional or national newspapers online, your members can take some time to comment on the article in the "comments section" (usually found below the article). Depending on the publication, they may have to create an account to do so. While commenting, they should always paste in your organization's website address as part of the comments and let people know why they should be aware of, and support your organization.

How It Helps

• It lets the publisher/writer know real people, like your members, read the story and that the issue is an important one.
• It adds dimension to the story and creates further discussion.
• It drives traffic to your organization's website and eventually other media outposts to produce more page views and ultimately more members.
• It shows the world that your organization's membership is active and engaged in the issues.

Be sure to warn your members, comments are not always pretty. In fact, for many stories about politically charged issues, it can sometimes get downright ugly. But it can also be constructive and energize your most passionate members to enjoy a level of engagement with the issues and others who hold opposing views they may never have had before.

Once they’ve commented, it's important that they check back on the story for additional comments from others. As in any conversation, once they’ve stated their point, someone may respond to their comment and they might feel the need to reply.

2. Pass it on.
Encourage your members to send URLs of articles they're reading and commenting on to their friends and colleagues so that they can add their comments to the article too. 

Here's a few tips for the best way for them to do this: 

1. They should send the email to themselves only and blindcopy their friends so they're not giving out friends’ email addresses without their consent.
2. Send only URLs – no attachments– so people don't feel they are being spammed. Plus, it’s easier to read an email and click on a link from a smart phone than open an attachment.

How It Helps

• It creates a groundswell of opinion and support. Elected officials and large corporations typically invest a lot of time and money in their “spin machines” and have the lobbying power and access to the halls of power that a small non-profit will never be able to match. Encouraging members to voice their opinion lets those who are monitoring the stories (such as elected officials’ staffers who like to take the citizenry's pulse on many issues, and the PR professionals on corporations payrolls)know the public is aware of and cares about the issues.
• It improves SEO for your organization as comments that show up in search engine results.

It's good practice to encourage all of your members, regardless of their level of internet savvy to engage in this kind of viral activity.

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